Privacy Policy

I Responsibilities 

1 Name and adress of the responsible party

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

VCRP – Virtual Campus Rhineland-Palatinate
P.O. Box 3049
67653 Kaiserslautern
Germany

Phone: 0631 205-4949
Email: info@vcrp.de
Website: https://www.vcrp.de

2 Name and address of the data protection officer 

The data protection officer of the controller is: 

Peter Dähn

Tel.: 0631 205-4944
Email: datenschutz@vcrp.de

II General information on data processing 

1 Scope  of processing personal data

We only process our users’ personal data to the extent necessary to provide a functional website and our content and services. The processing of our users’ personal data is carried out regularly only with the user’s consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.

2 Legal basis for the processing of personal data 

The VCRP is a scientific institution in accordance with §93 HochSchG RLP (Higher Education Act of Rhineland-Palatinate). Its tasks were defined in the organizational statutes for the scientific institution Virtual Campus Rhineland-Palatinate (VCRP) dated April 7, 2003, and are continuously adapted by the associated steering committee. Didactic training and continuing education are part of the statutory tasks and are implemented, among other things, by the VCRP Ecademy.
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR serves as the legal basis.
If processing is necessary for the performance of a task carried out by the VCRP in the public interest or in the exercise of official authority, Art. 6 (3) sentence 1 lit. b GDPR in conjunction with § 3 LDSG serves as the legal basis for processing.

3 Data deletion and storage period 

The personal data of the data subject will be deleted as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in EU regulations, laws, or other provisions to which the controller is subject. The data will also be deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

III Provision of the website and creation of log files 

1 Scope  of processing personal data

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:

Information about the browser type and version used
The user’s operating system
The user’s Internet service provider
The user’s IP address
Date and time of access
Websites from which the user’s system accesses our website
Websites accessed by the user’s system via our website The data is also stored in our system’s log files. This data is not stored together with other personal data relating to the user.

2 Legal basis for data processing 

The legal for the temporary storage of data and log files is Art. 6 (3) sentence 1 lit. b GDPR in conjunction with § 3 LDSG.

3 Purpose for data processing

The temporary storage of the IP address by the system is necessary to enable the delivery of content to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. Storage in log files is done to ensure the functionality of the application. In addition, the data serves to optimize the application and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

4 Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended.
In the case of data storage in log files, this is the case after 14 days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.

5 Possibility of objection and removal

The collection of data for the provision of the offer and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

6 Use of cookies 

1 Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system.
The following data is stored and transmitted in the cookies:

Session variable
Provision of videos from Panopto

2 Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 (3) sentence 1 lit. b GDPR in conjunction with § 3 LDSG.

3 Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. We require cookies for the following applications:

  1. Management of session cookies
  2. Provision of videos from Panopto

The user data collected by technically necessary cookies is not used to create user profiles.

4 Storage duration, objection and removal options
Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, as a user, you have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been stored can be deleted at any time. This can also be done automatically.

IV Integration of videos 

Videos embedded on the website are provided by our video server with the URL video.vcrp.de. When you load the website with embedded video, your IP address is transmitted to the video server. The IP address is required to provide the video. Furthermore, various JavaScripts are loaded from the website embed.ly to play the video. This involves the transfer of your IP address. For more information, please visit https://embed.ly/legal/privacy.

1 Description and scope of data processing
Videos embedded on the website are provided by our video server with the URL video.vcrp.de. When you load the website with embedded video, your IP address is transmitted to the video server. The IP address is required to provide the video. In addition, various JavaScripts are loaded from the embed.ly website to play the video. This involves the transfer of your IP address. For more information, please visit https://embed.ly/legal/privacy.

2 Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 (3) sentence 1 lit. b GDPR in conjunction with § 3 LDSG.

3 Purpose of data processing
The temporary storage of the IP address by the video server is necessary to enable the delivery of content to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. The provision of videos via the video server enables, among other things, the video size to be adapted to the respective output device. This can save bandwidth and increase performance. Embed.ly support allows Panopto videos to be embedded on pages that use Embed.ly (such as LinkedIn, SalesForce Chatter, etc.). The script, which is loaded from a content delivery network (CDN), is an API that Embed.ly uses to provide a standardized interface to providers such as Panopto.

4 Duration of storage
The data on the video server is deleted as soon as it is no longer required for the purpose for which it was collected. In the case of data collection for the display of videos, this is the case when the respective session has ended. The log files with the IP address are deleted after 7 days.

5 Right to object and right to erasure
The collection of data for the provision of videos is essential for the operation of the video server. Consequently, the user has no right to object.

V Backup

1 Description and scope of data processing
Backups of the necessary data are created so that the website can be restored to its previous state after a system failure. Websites are delivered via virtual machines (VMs). The website data and VM images are stored on a NetApp, a self-hosted storage solution with special hardware and software. The NetApp automatically creates snapshots. These can be quickly and reliably restored and serve as a backup.

2 Legal basis for data processing
The legal basis for the creation of backups is Art. 6 (3) sentence 1 lit. b GDPR in conjunction with § 3 LDSG.

3 Purpose of data processing
Backups are a suitable means of fulfilling the requirements of Art. 32 (1) (c) GDPR, namely the ability to quickly restore the availability of personal data and access to it in the event of a physical or technical incident.

4 Duration of storage
The snapshots are automatically deleted after 42 days.

5 Right to object and right to erasure
The deletion or correction of your data from the backups is finalized with the deletion of the snapshot following a deletion or correction.

VI Right of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

1 Right of access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you may request the following information from the controller:

  1. the purposes for which the personal data is processed;
  2. the categories of personal data that are processed;
  3. the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
  4. the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. all available information on the origin of the data, if the personal data is not collected from the data subject;
  8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

The controller shall provide a copy of the personal data concerned by the request in an appropriate form in accordance with Art. 15 (3). Additional copies are subject to a fee. In the case of requests submitted electronically, the data shall be provided in a commonly used electronic format.
You have the right to request information on whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer. This right of access may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

2 Right to rectification
You have the right to obtain from the controller the rectification and/or completion of your personal data if the processed personal data concerning you is inaccurate or incomplete. The controller shall carry out the rectification without delay.
Your right to rectification may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

3 Right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the following conditions:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise, or defense of legal claims;
  4. or you have objected to processing pursuant to Article 21(1) of the GDPR and it is not yet clear whether the legitimate grounds of the controller override your grounds.

If the processing of personal data concerning you has been restricted, such data may, with the exception of storage, only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
Your right to restrict processing may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

4 Right to erasure
a) Obligation to erase You may request that the controller erase personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay if one of the following reasons applies:

  1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
  2. You withdraw your consent on which the processing was based in accordance with Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
  4. The personal data concerning you has been processed unlawfully.
  5. The erasure of the personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
  6. The personal data concerning you has been collected in relation to the services offered by information society services pursuant to Art. 8 (1) GDPR.

b) Information to third parties If the controller has made the personal data concerning you public and is obliged to erase it in accordance with Art. 17 (1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and implementation costs, to inform controllers who process the personal data that you, as the data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

c) Exceptions The right to erasure does not apply if processing is necessary

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. on grounds of public interest in the area of public health in accordance with Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  5. for the establishment, exercise or defense of legal claims.

5 Right to be informed
If you have exercised your right to rectification, erasure, or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification, erasure, or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to be informed by the controller about these recipients.

6 Right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used, and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

  1. the processing is based on consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR and
  2. the processing is carried out using automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7 Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.
The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.
If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing purposes; this also applies to profiling insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. You have the option, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by means of automated procedures using technical specifications.
You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) GDPR. Your right to object may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

8 Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent prior to revocation.

9 Automated decision-making in individual cases, including profiling
You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

  1. is necessary for entering into, or performance of, a contract between you and the controller,
  2. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
  3. is based on your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.
With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10 Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint, including the possibility of a judicial remedy pursuant to Article 78 GDPR. The competent supervisory authority is:

The State Commissioner for Data Protection and Freedom of Information Rhineland-Palatinate
P.O. Box 30 40
55020 Mainz, Germany
Phone: +49 (0) 6131 208-2449
Fax: +49 (0) 6131 208-2497
E-Mail:poststelle@datenschutz.rlp.de

Please contact the person responsible or the data protection officer first. In most cases, this will clarify any questions and resolve any complaints.

VII Final provisions

1 Changes to the privacy policy
We reserve the right to make changes to this privacy policy in order to keep you informed of the latest legal requirements or to implement changes to our services.

2 Validity
This privacy policy is currently valid and was last amended on December, 2023.